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Dear Clare - staff governor confidentiality ?

Last post 23/04/10 at 11:47 by Clare_Collins, 7 replies
Post started by philpatjj on 04/03/10 at 21:08

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    Posted by: philpatjj 04/03/2010 at 21:08
    Joined on 08/01/2007
    Posts 414

    Informed by head about impending 188 notice at sub-committee meeting,

    I then informed 1 or 2 staff (trying to be transparent + supportive really, afterall, I am representing them !)
    At full governors meeting, head had asked chair to state that no-one should be divulging info. about 188's, too confidential, etc.

    I thought meetings about public employees spending public money should be in the public domain ?
    Is this naive of me?

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    Posted by: tom clancy 05/03/2010 at 08:01
    Joined on 25/11/2007
    Posts 1,920

    It should have been made quite clear to you when you took up your role as a staff governor that the discussions at any and all governors meetings are strictly confidential. In the normal course of events, once the minutes of the meeting have been signed off as a true record, they are in the public domain.

    Your motivation may have been laudable, but you were wrong to take the action you did.

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    Posted by: harsh-but-fair 05/03/2010 at 09:51
    Joined on 24/03/2006
    Posts 29,260

    tom clancy:
    It should have been made quite clear to you when you took up your role as a staff governor that the discussions at any and all governors meetings are strictly confidential.
     

     

    I'm not sure that that is strictly correct, Tom.  Anyone can attend a Full Governing Body meeting (and on rare occasions this has happened) so unless there is some way of stopping 'visitors' from discussing what they have heard at the meeting it can't be a confidential meeting.  Parts of the meeting can be made confidential and those parts should be minuted seperately (part two or confidential minutes) and visitors asked to leave.

     

    I would have thought that fact that the school was considering making staff redundant would not be confidential (although I can understand why that approach might be taken).  But discussing who will or won't be getting a section 188 notice would be strictly confidential, particularly if they had at that point not been issued.

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    Posted by: tom clancy 06/03/2010 at 15:05
    Joined on 25/11/2007
    Posts 1,920

    I expressed myself rather clumsily. of course GB decisions are made public, as and when appropriate. The discussions are "in the public domain" once the minutes have been signed, and they become a public document.

    However, as a general rule discussions should be confidential until decisions are made public by the school, or the chair etc. Common sense should prevail, not that it always does.

    Not just anyone can attend a GB meeting; para 56, p18 GGTTL refers

    Governors, associate members, the headteacher and the clerk have the right to attend governing body meetings. In addition, the governing body can allow any other person to attend its meetings.

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    Posted by: leoyeo 06/03/2010 at 19:01
    Joined on 06/03/2010
    Posts 15

    tom clancy:

    It should have been made quite clear to you when you took up your role as a staff governor that the discussions at any and all governors meetings are strictly confidential. In the normal course of events, once the minutes of the meeting have been signed off as a true record, they are in the public domain.

    Your motivation may have been laudable, but you were wrong to take the action you did.

    That is not correct.              The general rule should be that most items on the agenda are open.  The GB meeting agenda should be posted on the noticeboard or web site.

    Items can be declared to be confidential.  If you are unclear ask for training on matters of confidentiality.
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    Posted by: willowisp 06/03/2010 at 20:20
    Joined on 11/06/2009
    Posts 2,076
    I've always thought staff governors were just that...governors, ie. not staff representatives. Like all governors, their remit is always to act in the best interests of the school. Surely, it should not be some partisan representation of a particular group.
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    Posted by: leoyeo 07/03/2010 at 09:51
    Joined on 06/03/2010
    Posts 15

    We allowed two  Y12/13 pupils to be observers at GB meetings, and the chair asked for their contribution on appropriate matters.  But when an item came up about staff or confidential items they were asked to leave the room for that item.

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    Posted by: Clare_Collins 23/04/2010 at 11:47
    Joined on 03/09/2009
    Posts 143

    philpatjj:

    Informed by head about impending 188 notice at sub-committee meeting,

    I then informed 1 or 2 staff (trying to be transparent + supportive really, afterall, I am representing them !)
    At full governors meeting, head had asked chair to state that no-one should be divulging info. about 188's, too confidential, etc.

    I thought meetings about public employees spending public money should be in the public domain ?
    Is this naive of me?

    Firstly, I would say that you are not on the governing body as a staff representative, you are there as a representative member of staff, which is subtly different. Once you are a member of the governing body you have the same responsibilities and duty to maintain confidentiality as any other member of the governing body. You do not say whether the point was made at the Committee meeting that the item was declared confidential, if it was then you have to respect that - it is not for individual governors to then decide that they don't agree that an item should be confidential and reveal details of discussions outside the governing body. Clearly the matter under discussion was sensitive and I would expect the headteacher to have a plan to inform and discuss with the staff at an appropriate moment that has now been preempted.
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